Roland Priestley Pty Ltd is committed to ensure that personal and sensitive information collected by Roland Priestley remains secure and is only used in an authorised manner.
Personal and sensitive information
Both ‘Personal and Sensitive’ information is defined in the Privacy Act. We will use these terms as defined in the Privacy Act throughout this policy.
Personal information means information or an opinion about an identified individual or an individual who is reasonably identifiable. That information or opinion is protected regardless of whether it is true or not and whether recorded in a material form or not. Examples include an individual or business name, address, contact number and email address.
Sensitive information is a subset of personal information that is generally afforded a higher level of privacy protection. Sensitive information includes health and genetic information, information about racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual preferences or practices, criminal record and some types of biometric information.
Collection of personal information
At all times we try to only collect the information we need for the particular purpose or activity we are carrying out. The main purposes for which we collect, hold, use and disclose personal information are to provide services to customers for the purpose of supply or hire of mobility products.
The type of personal information collected
The type of personal information that we collect and hold about you includes your name, address, email and phone number. Your credit card numbers if you have consented by submitting them by the online form or phone or in person. If you have submitted an online mobility hire booking form, then we also may store on file your weight and wheelchair leg rest requirements for the specific purpose of supplying a wheelchair to suit your personal specifications.
Roland Priestley’s policy is only to collect that sensitive information which is reasonably necessary for our purposes or activities. We collect sensitive information only if you have consented and volunteer to supply this information by entering this information into a form on our web site, over the phone or in person.
What if you don’t want to provide your personal information to us?
In some cases, if you don’t provide us with your personal information when requested, we may not be able to respond to your request or provide you with the service that you are seeking.
How we collect and hold personal information
It is our usual practice to collect personal information directly from the individual or their authorised representative.
Roland Priestley collects information in a number of ways, including:
- Online – through forms filled in on the Roland Priestley website or though forms on the Jotform website
- In Person – through forms filled in when you visit a Roland Priestley showroom or provide a business card to an Roland Priestley representative;
- By Mail – if you have sent us an enquiry by mail or email;
- By Telephone – if you have called us to make an enquiry.
The use and disclosure of information
We only use personal information for the purposes it was provided to us, or for purposes which are directly related to one of Roland Priestley’s functions or activities. Roland Priestley does not give personal information to other organisations, government agencies or anyone else unless one of the following applies:
- the individual has consented;
- the individual would reasonably expect, or has been told, that information of that kind is usually passed to those individuals, bodies or agencies;
- it is otherwise required or authorised by law; or
- it is reasonably necessary for the enforcement of the criminal law or of a law imposing a pecuniary penalty, or for the protection of public revenue.
Roland Priestley does not disclose personal information to third parties located overseas.
Data quality and security
We hold personal information in a number of ways, including in electronic databases, email contact lists. Paper files may also be archived and stored offsite in secure facilities for a period of seven years or until the information is no longer needed.
Roland Priestley’s policy is to take reasonable steps to:
- Ensure that the personal information that we collect, use and disclose is accurate, up to date and complete and (in the case of use and disclosure) relevant; and
- Protect the personal information that we hold from misuse, interference and loss from unauthorised access, modification or disclosure.
Roland Priestley takes reasonable steps to protect the personal information that it holds against loss, unauthorised access, use, modification or disclosure and against other misuse. When no longer required, personal information is securely destroyed.
Data collected through our website
Roland Priestley implements IT security including password protection for accessing our electronic system.
Roland Priestley strives to protect the personal information and privacy of website users, though we cannot guarantee the security of any information that is disclosed online, and users disclose that information at their own risk. If there are concerns about sending information over the internet, contact Roland Priestley by telephone, email or post. Users should also help to protect the privacy of their personal information by keeping passwords secret and by ensuring that they log out of the website when they have finished using it. In addition, if they become aware of any security breach, please contact us as soon as possible.
Third party websites
Access and correction of your personal information
Individuals have a right to request access to the personal information that Roland Priestley holds about them and to request its correction.
When individuals seek to access or correct information provided to Roland Priestley, we will respond to your request within a reasonable period after the request is made, and provide access to the information in the manner requested if it is reasonable and practicable to do so.
If Roland Priestley refuse your access or correction request, or if we refuse to give you access in the manner requested, Roland Priestley’s policy is to provide you with a written notice setting out the reasons for our refusal (except to the extent that it would be unreasonable to do so); and available complaint mechanisms.
If we refuse to correct personal information in the manner requested, a statement may be requested to be associated with the information, that it is inaccurate, out-of-date, incomplete, irrelevant or misleading, and we will take reasonable steps to associate the statement in such a way that will make it apparent to users of the information.
Please advise us of any changes to personal information, such as your email address or phone number. We take reasonable steps to ensure that the personal information that we collect is accurate, up to date and complete. These steps include maintaining and updating personal information when Roland Priestley is advised by individuals that their personal information has changed and at other times as necessary.
If we correct personal information about you, and we have previously disclosed that information to another agency or organisation that is subject to the Privacy Act, you may ask us to notify that other entity. If so, Roland Priestley’s policy is to take reasonable steps to do so, unless this would be impracticable or unlawful.
We will acknowledge receipt of the Privacy Complaint Form within five business days of receiving it and complete our investigation into your complaint in a timely manner. This may include locating and reviewing relevant documents and speaking to relevant individuals.
Please contact Roland Priestley if you have any queries about the personal information that we hold about you or the way we handle that personal information.